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Create Business Systems and Stop Being a Slave to Your Business

By November 7, 2023No Comments
A female is bent over a desk with her forehead resting in her hands, surrounded by a planner, notebook, laptop, glasses, and cell phone.

Franklin D. Roosevelt once said, “Men are not prisoners of fate, but only prisoners of their own minds.”  Roosevelt’s words can be used to remind business owners that success as an entrepreneur should bring freedom and not imprison us within our own businesses. It’s a common scenario for business owners to work tirelessly, sacrificing their time, family, and personal lives. 

However, we must ask ourselves at what cost? Can you escape your business for an extended vacation? Can you leave your business for a couple of months and return to a thriving enterprise? If your answers are ‘no,’ then you may be a prisoner of your business and not a successful business owner. In this blog post, we will explore how to transform your business into a self-sustaining asset, freeing you from the chains of day-to-day operations and opening the door to the freedom you deserve.

Digital sketch of two-sided scale with one side showing "work" and related icons such as a car, clock, and phone. The other side shows "family" with related icons such as a house, heart, and calendar. The work side is comparatively larger and lower.

Gaining Freedom From Being a Prisoner to Your Business

I had a client, a husband and wife, who had not enjoyed a vacation together for more than three years because one of them had to remain to manage the business

Have you ever experienced a work-free vacation? If not, you might be operating a glorified job, not a self-thriving, independent business. Your business’s success may have led you to this point, but it’s time to stop being a slave to your business.

I’ve been where you are, and I understand your desire for more. Most entrepreneurs dream of managing a business that provides them with freedom and opportunities. You deserve that freedom, and my role as a Business Coach has been to help many small business owners just like you to break free from these shackles and regain their freedom. This article is a collection of tips from my time coaching that I would like to share.

Your business should be a tool that serves you and enhances your life, not a burden that consumes your every waking moment. It should be designed to be systems-dependent, not owner-dependent or expert-dependent for its success. Your business should have its own heart, mind, and soul, allowing you to reclaim your time and vitality.

Consider the story of an acquaintance of mine who worked on his business for seven years, only to be forced to sell it after a back injury. Because the business relied heavily on him, he could only sell it for a fraction of its true value. He had essentially built a glorified job, not a thriving business.

Don’t let your business control you; instead, learn how to make it work for you.

A female is bent over a desk with her forehead resting in her hands, surrounded by a planner, notebook, laptop, glasses, and cell phone.

Designing a Business that Serves You

To stop being a slave to your business, you must start by facing reality. Are you the CEO (chief executive officer) or the CEO (chief everything officer)? To achieve true business success, you need to transform your company into an asset that can run smoothly without your constant presence.

Your expertise is essential to your business, but CEOs of Fortune 500 companies don’t personally handle every aspect of their businesses. To regain your freedom, you must break free from the mindset of being indispensable to your business and use new business systems to both simplify and automate your business.

A red circle with a slash line through it over "C Everything O".

The Steps to Business Freedom

  1. Face Reality – Evaluate your current business state. Are you the bottleneck in your company’s operations? Will your business become an asset in the coming years? Acknowledging the truth of how your business runs and whether it can truly survive without you is the first step to finding your freedom.
  2. Identify Clear Solutions –  Like using a GPS for navigation, you need clear solutions to guide your business towards your desired destination. These solutions may involve optimizing your business systems, improving efficiency, or outsourcing tasks that don’t require your direct involvement.
  3. Stay on Track – Many businesses create business plans but fail to implement and follow through. Achieving freedom and success requires discipline, focus, and accountability. Ensure that your business goals are achievable and that you actually follow through on them.

Remember, entrepreneurship is about sacrificing a few years of your life to achieve a freedom that most people can only dream of. Don’t let your business enslave you; instead, make it your servant and enjoy the fruits of your labor.

An open room filled with cubicles and desks with people scattered around. The foreground desk has a person sitting and two people around her looking at the same monitor screens.

The Path to Business Optimization

Once you’ve evaluated your current standing, business optimization and creating business systems is the key to transitioning from a business that controls you to one that empowers you. Here, we will explore the strategies and tactics necessary to optimize your business systems and attain the freedom you desire.

  1. Streamline Operations – To make your business less dependent on you, you must streamline your business operations. To do this you can document your processes, create standard operating procedures (SOPs), and delegate responsibilities to your team. Doing this allows your business to function efficiently, even in your absence.
  2. Implement Automation – Leverage technology to automate repetitive tasks and processes. Use customer relationship management (CRM) software, project management tools, and accounting software to simplify your workload. Automation not only saves time but also reduces the risk of human error.
  3. Delegate and Outsource – You can’t do everything on your own. Delegate tasks to capable team members and outsource non-core functions to specialists. This frees up your time and expertise for strategic decision-making, business planning, and actually investing time to grow your business.
  4. Continual Improvement – Business optimization is an ongoing process. Regularly review and refine your systems and processes. Seek feedback from your team and customers to identify areas for improvement. A well-optimized business is adaptable and responsive to changing market conditions.
  5. Business Coach – Consider enlisting the help of a business coach/mentor. A professional business coach/mentor can provide valuable insights, hold you accountable, and guide you to transform your business into a well-oiled machine. They can help you identify blind spots and develop a roadmap for success.

Your business should be your servant, not your master. It should provide you with the freedom, financial success, and happiness you desire. By optimizing your business systems, you can break free from the chains that tie you down and embark on a journey towards true entrepreneurship.

In the words of an anonymous author, “Entrepreneurship is about living a few years of your life like most people won’t, so that you can spend the rest of your life like most people can’t.” Don’t let your business enslave you. Instead, let it become your ticket to a life of extraordinary opportunities and fulfillment. It’s time to reclaim your freedom and stop being a slave to your business.

"Entrepreneurship is about living a few years of your life like most people won't, so that you can spend the rest of your life like most people can't." - Anonymous

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